DEFINITIONS

This policy describes how Aeolus (herein, referred to as “Aeolus”, “we”, or “us”) process your (hereafter, referred to as the "Customer", “Client”, “Users”, “You”, or “Your”) personal data when you use any Aeolus’s website, application, or services that is linked to this Policy (collectively, referred to as the “Services”).

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Aeolus has authorized service providers to assist us in delivering the Services to our customers (hereinafter, referred to as the “Partner”, “Third-party”, or “third-party”)

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INTRODUCTION

The data collection and use are governed by this Statement of Privacy, which is applicable to www.aeolus-corporatetravel.com and Aeolus. All references to Aeolus in this privacy statement, unless otherwise specified, include www.aeolus-corporatetravel.com. Aeolus is a platform and web-based application for corporate travel approval management. In case you use Aeolus, it is; henceforth, indicated that you agree to the data practices outlined in this policy and the gathering of your personal data. Hence, Aeolus shall gather personal identifiable information, including but not limited to your first and last name, email address, phone number, job title, and organization name and size in order to better provide you with all the Services offered on our website.

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HOW WE OBTAIN YOUR PERSONAL DATA

In addition to the data generated during the tenure of the relationship between the customer and Aeolus, we shall process the personal data that users voluntarily provide us when they contact us, register on our platform, visit our website, or avail of our Services.

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Furthermore, in cases you demonstrate interest in Aeolus's products or Services, or when you make your contact and professional information publicly accessible on websites, we may obtain this information through our Partners.

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The information you provide shall be used to communicate with you regarding the Services and/or products you have solicited from us, among other matters. It is also feasible that we may gather additional personal or non-personal data in the future.

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USE OF YOUR PERSONAL INFORMATION

In order to deliver the required services provided, Aeolus shall be employing your personal information after collecting it. Additionally, your personal identifiable information may be used by Aeolus to keep you updated with other products and Services related to your preferences and provided by Aeolus and its affiliates.

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As for third-party information sharing, Aeolus does not lease, sell, or rent its client lists to other firms. Aeolus may, in some cases, share information with defined, trusted partners for purposes, including the conduction of statistical analyses, customer support, Service delivery, or email communication. All such dependable partners are obligated to keep your information private and may not use it for any other purpose than to deliver these Services on behalf of Aeolus.

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Aeolus may disclose your personal information if required by law or if it believes in good faith that such disclosure is necessary to: a. comply with legal process served on Aeolus or the Services; b. protect and defend Aeolus's rights or properties; and/or c. act in urgent circumstances to ensure the personal safety of Aeolus users or the public, with or without notifying you.

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AUTOMATIC COLLECTION OF INFORMATION

Aeolus may automatically collect information on the hardware and software installed on your computer. Such information may include some major components of your digital experience, including your browser type, domain names, referring website addresses, your access times,
and most importantly, your IP address. This automatically collected data is essential for operating the Services, ensuring service quality, and providing comprehensive usage statistics for the Aeolus website and software (Services), which is expected to enhance your experience
using Aeolus.

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 ACCESS OF CLIENTS’ STORED DATA 

The technical team at Aeolus System has access to your content activities. However, the technical team, unless authorized to proceed, shall not penetrate such spaces in accordance with this policy, terms and conditions, and any signed confidentiality agreements, involving
Aeolus. In order to comply with legitimate legal processes or as part of an ongoing investigation of abuse or fraud, we may require access
to such spaces.

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USE OF COOKIES

Aeolus utilizes cookies and other similar files to improve your online experience. These cookies are deployed specifically as incapable components that cannot launch applications or transmit malware to your computer. Each cookie is uniquely assigned to you and can only be accessed by the web server on the domain that issued the cookie. One of the primary purposes of cookies is to save time. You may choose to accept or decline cookies. However, if you refuse cookies, you may not be able to fully access the interactive aspects of Aeolus Services or websites. For more information, please refer to our Cookies Policy.

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LINKS

This website includes links to other websites. Please note that we do not assume any responsibility for the content or privacy practices of these third-party websites. We strongly encourage our visitors/customers/users to exercise caution when leaving our website and to review the privacy statements of any other website that collects personal identifiable information.

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SECURITY OF PERSONAL INFORMATION

Aeolus is committed to safeguarding your personal information against unauthorized access, use, or disclosure. To this end, we utilize the SSL Protocol to encrypt data during transit. When personal information is transmitted to external websites, we encrypt it using protocols such as Secure Sockets Layer (SSL). We take extensive measures to establish adequate security protocols to prevent unauthorized access or alteration of your personal information. However, bear in mind that despite our best efforts, the internet is susceptible to inherent security and privacy limitations beyond our control.

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MINORS (UNDER THE AGE OF EIGHTEEN)

Aeolus provides its services to potential customers who are eighteen years or older. We do not knowingly collect personal identifiable information from minors under the age of eighteen. If a Minor applies to become a Client, then either the Minor’s parent or guardian are required to be a party to this Agreement. Any reference to Client in this Agreement is a reference to the parent or guardian of the Minor. If you do not agree to this clause, it is hence advised to stop using the aforementioned services and contact Aeolus team to delete your data.

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E-MAIL COMMUNICATIONS

Aeolus prioritizes digital communication tools over more traditional systems, which is why Aeolus should be expected to attempt contacting you periodically via email for different communication objectives, including announcements, critical notifications, surveys, questionnaires, confirmation emails, promotional offers, or general information updates. We believe that our emailing approach helps you stay up-to-date on our services and offerings. In order to improve the delivered quality of our Services, we may receive a notification when you open an email from Aeolus or click on a link therein, which helps us customize our communication based on your expectations. You have the option to opt-out of receiving promotional or marketing emails from Aeolus. However, customers shall continue to receive service-related emails, including digest emails that are deemed an integral part of the service. All promotional emails will include an unsubscribe link that will stop you from receiving them, but you will not be able to stop receiving service-related communications.

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CHANGES TO THE POLICY AND EXTERNAL DATA STORAGE SITES

Aeolus reserves the right to modify this Privacy Statement at any time and such changes will take effect immediately upon their posting on the website. We shall notify you of any substantial changes in the way we process personal information by sending an email to the primary email address provided in your account, posting a prominent notice on our site, and/or updating any privacy information on this page. Your continued use of our Services following such updates constitutes your acknowledgment of the updated Privacy Policy and your commitment to abide by and be bound by such Policy. We may store your data on servers provided by third-party hosting vendors with whom we have contracted.

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RETENTION PERIODS

Aeolus will maintain your personal information for the duration of your connection with our Services. Upon the termination of such engagement, for any reason, Aeolus will continue to retain your personal data for the duration of all statutory limitation periods applicable to the processing, demonstrating compliance with our legal and contractual duties. Once the specified periods have elapsed, your personal data will be removed or anonymized.

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CONTACT INFORMATION

You may exercise your rights to access, correction, erasure and portability, restriction, withdrawal of consent, and/or objection to processing by contacting Aeolus support team at customer.care@aeolus-corporatetravel.com.

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Aeolus also welcomes any queries or comments about our Privacy Statement or any other inquiries you may have at aforementioned
email address.